Important Dates

Full Paper Submission June 25, 2025
Notification to Authors July 20, 2025
Camera Ready Submission August 30, 2025
Early Registration Deadline July 30, 2025
Late Registration Deadline August 15, 2025
Conference Date September 06 – 07, 2025

Camera Ready Instructions

Carefully follow these instructions to prepare your final manuscript for publication in IEEE.

Step 1: IEEE-Xplore-compatible PDF generation

The final paper must be converted into PDF and verified using IEEE PDF eXpress web tool. PDF files not compatible with IEEE PDF express could be rejected.

Follow these instructions to generate an IEEE-Xplore-compatible PDF file using the IEEE PDF eXpress:

First-time users should do the following:

  • Create an IEEE PDF eXpress account and enter following information:
    - Conference ID :66987X
    - Your email address
    - A password

    An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

    Previous users of IEEE PDF eXpress need to follow the above steps, but should enter the same user name and password that was used for previous conferences.

  • Validating your paper:
    You need to upload your file for validation. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed. Your file must pass the validation test.

Step 2: Camera-ready Paper Submission

Once you have completed the previous step and generated an IEEE Xplore-compatible PDF, you can proceed to upload it on Microsoft CMT. From the Author Console, click on "Create Camera Ready Submission" to open the page for entering the camera-ready details. Upload your final PDF file and then click on "Submit" to successfully complete the submission process. Figure 1 shows the options for creating a camera-ready submission and IEEE Copyright Form submissions in Microsoft CMT.

Camera-Ready Submission
Figure 1: Creating camera-ready submission and IEEE Copyright Form submissions in Microsoft CMT.

Step 3: IEEE copyright transfer form submission

To include your accepted paper in both the conference proceedings volume and the IEEE xplore digital library, one of the authors must fill and sign the IEEE copyright transfer form. We have integrated the copyright information in the Microsoft CMT. You need to fill the following information about corresponding author and submit it.
The Figure 2 shows how to open the IEEE Copyright Transfer form fromm Microsoft CMT.

IEEE Copyright Transfer Form Screenshot
Figure 2: Accessing the IEEE Copyright Transfer form in Microsoft CMT.

Presentation Guidelines

Presentation Rules

  • Google Meet links for online presenters will be included in the conference program.
  • It is mandatory to present your paper in the conference. Any paper not presented in the conference will not be included for indexing in IEEE eXplorer.
  • The conference spans over two days. Different sessions will be arranged and you will present your paper live in your specified session.
  • Each session will be moderated by respective session chair.
  • The communication language which is used both during the presentation and Q&A session must be delivered in English.

Presentation Format

All authors are requested to follow the following guidelines for preparation of your presentation slides:

  • In-Person Presentations: Total Time allocated: 20 mins (12–15 minutes presentation followed by 2–5 minutes Q/A)
    Online Presentations: Total Time allocated: 15 mins (10–12 minutes presentation followed by 1–3 minutes Q/A)
  • The session chair will invite the presenter for presentation in the sequence provided in the conference program.

Submission Guidelines

The final version of a paper should be not exceed 5 pages including references. The manuscript should be prepared according to the guidelines defined by IEEE Conference Proceedings Templates (Microsoft Word, Latex). The paper should be submitted in word or pdf format (in English only). An extra fee will be charged for each additional page above 5 pages. All submissions should be made through Microsoft Conference Management Toolkit.

Submit Paper

Publication & Indexing

Accepted papers will be submitted for inclusion into IEEE Xplore subject to meeting IEEE Xplore’s scope and quality requirements.To ensure that your paper gets indexed in IEEE Xplore, one of the most prestigious academic databases, it is essential to adhere to the following guidelines and quality requirements:

  • Formatting and Submission:Format your paper according to the conference's submission guidelines and template.
  • Originality and Plagiarism:Ensure that your paper presents original work and has not been published elsewhere. Plagiarism is a serious offense in academic publishing and can lead to rejection from IEEE Xplore. Use appropriate citation and referencing for all sources and ideas.
  • English Language: Use clear and concise English language in your paper. Poorly written papers with grammar or language issues may be rejected.
  • Copyright and Consent: Ensure you have the necessary rights to publish the paper. If your paper includes content (e.g., figures, tables) from other sources, make sure you have obtained the appropriate permissions for reuse.

Review Process

  • All submitted papers will be reviewed by at least 2 independent reviewers. Additional reviewers will be consulted if required.
  • All papers will go through plagiarism checker. Plagiarism report must not exceed 15%
  • All papers must be formated according to the given template (IEEE Conference Template).
  • Paper acceptance will be based on originality, significance, technical soundness, and clarity of presentation.
  • Authors must make sure that they submit previously unpublished papers to this conference.

Publishing Partner

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